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Academic Affairs

Academic Affairs at UA South

At UA South, our faculty is our greatest asset. UA South programs are greatly enhanced by their teaching, research, and advising.
The Academic Affairs department supports the advancement of academics by ensuring a challenging academic curriculum, an accommodating learning environment, and opportunities for productive and educational engagement between faculty and students. The Academic Affairs Department is responsible for academic degree program and course development, and for ensuring that university curriculum requirements are met and adhered to.

Course development at UA South is a process managed by the Academic Affairs Department. A series of steps is laid out here.

Choose the Right Form

Course Addition, Modification, and Inactivation forms are available from the Registrar's Office Course Catalog Request Information page. Download and fill out the appropriate form from the Registrar's Office. Forms are not directly linked here in order to assure that faculty members are using the current version.

Create a Syllabus (Additions/Modifications)

The course syllabus is to be created and submitted along with the above-referenced forms. UA South maintains syllabus templates in the Instructional Resource Repository linked from the Academic Affairs page.

Submit the Form and Syllabus to Academic Affairs

Once the appropriate form is obtained and completed, Course Additions, Modifications, and Inactivations should be submitted along with the UA South Routing Form to Esther Henley.

The approval process involves several steps and numerous entities, both here at UA South and at main campus. Allow plenty of lead time. Process steps are:

  • Paperwork initially submitted to Academic Affairs (Esther Henley)
  • Review by the Associate Dean (Barbara Citera, Ph.D.)
  • UA South Curriculum Committee Review
  • Course is entered into UAccess by Academic Affairs (Esther Henley)
  • Approval by Main Campus departments
  • Course entered into the Academic Catalog
  • Available for scheduling by Academic Affairs

Additional Information

Course additions/modifications/inactivation forms Submit to Esther Henley

Course additions /modifications/inactivation – forms must be completed and submitted with the UA South Routing Form

Course forms are available at:

Please note that no syllabus is required for house numbered courses

Template for syllabi

Additional info:

To accommodate changes to existing courses in the Course Catalog, departments may submit certain types of course modifications in an expedited format using a spreadsheet via email instead of the Course Management Form process. This expedited format for course modifications will only be allowed during the open access scheduling period. The deadline for submitting these types of course modifications (including all required signatories) is the same as the deadline for the close of the open access period. Forms received after that date will require a Course Management Form process or changes will not be made effective until the following term. The Expedited Course Modification form and instructions for its use are housed at the Registrar's Office Expedited Course Modifications page.

Once complete, the form should be submitted to Esther Henley

100% Engagement Experience Courses

  • Expedited Process for Preceptorships and Capstone Courses (491/498)

    Syllabi must be submitted to the Curriculum Committee Chair, Assistant Dean of Academic Advising, and Associate Dean,, by December 1, 2015

  • Shared programs (main campus departments):

    Program Directors consult with home department and submit approved course for modification to the Curriculum Committee if needed.

  • UA South unique programs:

    Program Directors submit courses for modifications following the UA South curriculum process. For instructions follow this link.

  • Non-credit Engagement Experience:

    Submit proposals to the UA South review committee comprised of the Assistant Dean of Academic Advising and Student Services, Assistant Director of Student Services, Curriculum Committee Chair, and the Associate Dean.,,,

Approved proposals will be sent to the University Committee for final approval.

Creating a UA South prefix for an existing course offered by a main campus department

  • Submit syllabus and rationale to the Associate Dean Barbara Citera

  • Include a minimum of 3 learning outcomes in your syllabus.

  • Your rationale should address the programmatic need and how the course supports other UAS programs (if applicable). In order to avoid curricular overlap, we suggest communicating with other program directors before you submit the rationale and syllabus to the Associate Dean.

  • Once approved, submit the syllabus and rationale to the main campus department. In some departments the syllabus may be routed through the curriculum committee or the director of undergraduate studies first and then submitted to the department head for approval. The Associate Dean or academic support staff are available to shepherd the proposal through the main campus department process.

  • Submit the permission from the main campus department head, the syllabus and rationale to Esther Henley. The department heads email should include following approval: “the course XYCV 123 is equivalent and mutually exclusive to XYC 123. Students will receive credit from taking either XYCV 123 or XYC 123 but not both”.

  • Esther will submit the forms in the Course Management System for the approval process in UAccess.

The UA South staff and faculty that make up the Academic Affairs Department are committed to providing quick, courteous, and professional support services. Please contact any of the below listed employees if you have any questions or requests.